Online Conferences

best video conferencing for business

8 Pocket-friendly video conferencing tools for a seamless virtual connect

The COVID-19 pandemic has changed the way daily life functions. From children studying through online classes to the elderly solving sudoku puzzles on smart gadgets, everyone has turned to the internet for not only entertainment but also for the basics. In fact, with schools, colleges and offices being in a semi-shutdown mode for more than a year, virtual video tools have become the mainstay.

Due to this large virtual surge, video conferencing apps have taken the world by storm, with young children to aged adults using it for both their convenience and requirements. Even organizations have turned to this virtual medium to conduct daily meetings, conferences, webinars and more. And with the second wave hitting almost all parts of the world, it looks like these video conferencing tools are going to stay for a long time, as a source of education, entertainment, socializing, and official work. Let’s find out about the most cost-effective video conferencing tools to make life easier and convenient.

1. ClickMeeting

A feature-heavy video conferencing tool, ClickMeeting is your answer to hosting webinars. To begin with, the software has all the tools you will need for webinar hosts. You can play slideshows, screen share and allow attendees to take over the mouse to explore this interactive display. It has a unique feature of live polls and question and answer sessions, where attendees can actively participate in the webinar and you can collect valuable data.

The beauty of the software is the ease with which it integrates the analytics and marketing tools. For instance, you can embed a Facebook pixel on the landing page of the webinar and also connect it to Google Analytics for further evaluation and analysis. You can also fully customize the webinar page to flaunt the brand and lure attendees. Click Meetings also offers integrations with popular business apps. You can record all your meetings and webinars and automatically store them in the cloud.

It has a 30-day free trial plan for up to 25 attendees, after which you can buy the Live plan for $25, the Automated plan for $40 or get a customized Enterprise plan for huge virtual events with up to 10,000 attendees.

2. Zoom

Zoom is by far one of the most widely used video conferencing platforms today, despite its recent security breach. Everyone from school children using it for their online classes and international companies hosting meetings and webinars for their staff. This preferred app has both a free and paid plan. In the free plan you can get 40 minutes of conferencing, limiting the call to three people. In contrast, the upgraded and paid plan allows businesses to have up to 100 participants and unlimited meetings.

Some of its advanced features include; dual stream for dual screens, full-screen views, active speaker view, MP4 recordings of the meetings, a personal meeting ID, and more. To make meetings more interactive, you can use the virtual whiteboard and screen share. The Zoom Room feature makes it easier to have private meetings and the best part is that these can get integrated into the calendar easily. The HD quality video and audio in low-bandwidth environments makes it all the more convenient for teams to collaborate and connect easily. With such great features, Zoom is bound to be one of the preferred video conferencing apps.

3. is a great video conferencing tool for small businesses. It has a free plan that allows up to ten participants for a video call and three paid versions: LITE ($10/month), PRO ($20/month) and BUSINESS ($30/month) that can accommodate up to 250 participants.

It plays on the vanity psychology of people with an easy screen sharing option and personalized and branded URL for meetings and gives them a unique feel. It has an intuitive interface that makes your online meetings, business presentations and collaborations easy and simple.

What’s more, users do not have to download the software or create an account. It has a clickable ‘start’ button for those initiating the meeting and a ‘join’ button for participants. Its other great feature is the VoIP capability and unlimited phone dial-in to 40 countries with ample storage and meeting documentation. Its tag-team style of presenting, and shareable window options make it all the more lucrative.

4. Livestorm

An interactive video conferencing tool, Livestorm offers a wide range of features for hosting webinars and virtual meetings. Automation is its key feature that allows everything from pre-recorded webinars to instant conferences with effortless ease. It conducts polls and has a Q&A option along with holding conversations. This software caters to the needs of small and medium enterprises as well as large organizations.

In addition, this portal lets you send reminders, emails and personal messages to foster better host-participant relationships. It has great analytics and reporting tools that allow you to do a post-event analysis.

Besides, the software supports both on-demand and recurring webinars. For better audience engagement, you can conduct Youtube and Twitch live streams, among many others. Livestorm also allows you to chat with your audience in real-time and answer questions too. This web-based webinar solution does not ask participants to download anything. You can share screens and access pre-recorded screencasts directly from the web and also enjoy HD webinars directly from the link.

5. Zoho Meeting

An excellent way to connect with your team or host a webinar, Zoho Meeting has all the features to make any virtual connection a success. It has many plans, from free to paid versions. Mainly these plans differ in terms of the pricing and number of attendees.

The Free plan allows up to 3 participants and 10 webinar attendees. It allows users VoIP or webcam sharing, screen sharing, the option to mute or remove participants, webinar analytics, polls and Q&A. This basic plan works well for small enterprises who want to do a team conference or to host a small webinar to make their presence felt.

There are some paid versions too that offer similar features but have varying attendees. For instance, the next plan allows 10 participants for $2.5 per host per month when paid annually and $ 3 when paid monthly. The next one allows 25 participants where every host has to pay $ 5 annually and $ 6 if paid monthly. Another plan allows 50 attendees with a per host monthly charge of $9 and an annual charge of $7.5. The most expensive plan allows 100 participants with a $10 per host annual charge and $12 per month charge. Similarly, there are a number of webinar plans allowing 25 to 250 attendees.

The main benefit of Zoho Meeting is that users join via web browser and don’t need to download any software. Also, unlike other video conferencing tools where there are tiered pricing structures that restrict the features of the cheapest plans, Zoho Meeting makes all its features available to everyone regardless of the plan they take.

6. Pexip

An award-winning web conferencing tool, Pexip is an excellent software to host web conferences on-premise or on a cloud service like Amazon Web Services, Google Cloud, and Microsoft Azure. Its services are scalable with business-grade video meeting and calling options that are compatible with any device.

The main advantage of this platform is the scalability of the meeting. It doesn’t matter the locations or size of the organization. Also, Pexip offers a flexible meeting channel that has complete interoperability. It means that you can use this tool to seamlessly connect to meetings in Google Hangouts, Microsoft Teams and Skype for Business.

Besides, the video conferencing tool gives each user a personalized virtual meeting room (VMR) that maintains the same personalized address and can be used for sudden meetings and collaborations. The software also allows customization to add a personal touch to the meetings. You can create a logo watermark, add different backgrounds and include some animation to make the meeting a little fun. Try out the free version for 15 days and then upgrade to the paid ones.

7. TeamViewer

Enhance your team’s productivity remotely through this excellent video conferencing software, TeamViewer. Accredited as one of the most secure platforms, it claims to have more than 580,000 global customers using its remote support services.

One of its main features is that it runs many remote sessions simultaneously on Mac operating systems within browser tabs. Making meetings more interactive and user-friendly is its sticky note feature, where users can leave a message for clients about any update in a casual and friendly manner.

It has exciting add-ons like TeamViewer QuickJoin, where users can join meetings and presentations fast with minimal effort, without any installation process or administrator’s rights. It is compatible with most of the devices including, Linux, Android, Mac, Windows, Chrome OS and iOS. One of its unique features includes Remote QuickSteps, where single-click shortcuts can be made for remote support actions.

Its price plans include a Corporate plan for $199/month where 200 licensed users can start device connections, with up to 3 sessions open at the same time. A Premium plan for $99/month where 50 users are allowed and up to 300 devices, while the Business plan is priced at $49/month where one user can control up to 3 devices. Also, it can assign and manage up to 200 devices. The last plan is the Remote Access one, priced at $24.99/month where one user has access to 3 assigned servers or computers.

8. U Meeting

U Meeting is CyberLink’s video conferencing solution that provides interesting features for meetings and webinars. Its attractive and simple user interface is what draws people to it. You can schedule video meetings with up to 200 participants at one time allowing you to have 12 video feeds displayed at once. It’s robust interaction tools make it great for meetings as users can take advantage of screen sharing, virtual whiteboard with annotation tools and laser pointers.

U Meeting believes in stringent security guidelines and hence, supports AES-256 bit and end-to-end encryption. To add another layer of security, you can have password-protected and invitation-only meetings. Its rich toolset also includes the ability to schedule meetings in advance and sync them with Google/Outlook calendars and the ability to record sessions for further analysis and evaluation. Another interesting feature is the virtual makeup tool that lets you optimise your appearance to get prepped for a business meeting.

U Meeting offers four price plans to choose from, where the basic one is free of cost and allows you to have 30 minutes per meeting with up to 25 people at a time. Thereafter is the Pro 50 plan priced at $29.99/month/host, where you can have up to 50 participants at a time. These meetings can carry on for up to 24 hours without being disconnected. The third one is the Pro 100 plan, costing $49.99/month/host, where a maximum of 100 participants can attend.


All the video conferencing tools have their advantages and disadvantages that make them worth using. The best thing to do for a team is to find out what they want out of a video conferencing tool. For instance, is ideal for teams with focus on internal meetings and conferences, but they may not be useful to connect with clients and customers outside your business. You need to do your research and evaluate the fundamental requirement in the video conferencing tool. Besides, many of these apps have a lot of additional features in their paid plans, so you might want to check that out too. Rest assured, every video conferencing tool will aid in your endeavour to have seamless virtual connect with people within your organization and outside.

read more

10 Video Conferencing Tools for Small Groups

best video conference system

Video conferencing has become the new mantra with COVID-19 changing how businesses function and social interactions occur. It is a beautiful tool that has completely revamped the way people can connect. Video conferencing has made face-to-face communication as real as it can get with advanced features and real time information exchanges. With a robust video conferencing solution, your team can work more cohesively, brainstorm, share presentations, conduct webinars and so much more. In fact, it is also a great tool to interact with customers and clients effectively.

However, like most things in today’s age of plenty, there are far too many video conferencing programs available, leaving you spoilt for choice and a tad confused. Here is a list of the top 10 video conferencing apps that can provide a collaborative atmosphere for employees working from multiple locations and give them a feeling of being connected, even though virtually.

1. Skype for Business

Skype was initially used as a video chatting portal for casual conversations between people, but it has transformed into a robust business meeting tool over time. It offers free group video calls for up to 10 participants, while the upscaled Skype for Business allows about 250 people. You need to have a Microsoft Office 365 subscription for it and you are set to use this user-friendly tool for meetings and conferences.

With enterprise-grade security, this pocket-friendly app allows you to integrate various office apps on the go. You can also schedule meetings through Outlook. The web scheduler in this app helps schedule many business meetings and also get an overview of upcoming ones. You can use this portal on any operating systems, including Mac, Linux, iOS, Android, Windows Phones, Xbox One and more.

Best features of the app:

  • Many presenter controls including muting all or individual participants, blocking, inviting and customizing permissions
  • Personalized participant views including gallery, speaker, presentation, and compact view
  • PowerPoint presentations with high-resolution displays
  • Conferencing tools like whiteboard and annotations
  • Easy broadcasting to more than 10,000 attendees
  • Polling features for better collaboration


This is a relatively new video conferencing app that is ideal for both small groups and large enterprises. It has a free version for individual users allowing up to 3 participants with access to limited features. You can connect to this portal through the internet or a phone line. With a wide range of collaboration features and tools like screen sharing, text chat, meeting invitations and scheduling, call recordings and mobile access, it is soon becoming a favorite among corporates.

Other features include, unlimited audio from both VoIP or phone lines, where you can join a meeting from any device and any remote location. Joine Me makes video conferencing a personalized experience with the ability to add or remove participants, whiteboarding, and more.

Best features of the app:

  • Excellent presenter tools including live preview, switch presenter, remote control, notifications blocker
  • Effective collaboration tools like whiteboarding and screen sharing
  • Enhanced meeting coordination through call scheduling, recording and participant permission

3. Zoom

One of the premier video conferencing apps today, Zoom is ideal for one-on-one chats and also massive group calls taking up to 1,000 participants. Though it had a slight security breach in the past, it has ironed out the problems. Now all its calls have end-to-end encryption and role-based user security with HIPAA compliance.

You can power up your video conferencing capabilities with its easy-to-use features. From screen sharing, whiteboarding, waiting room facility to scheduling a meeting through a free Zoom Scheduler Extension or Plug-In for Outlook.

One feature that sets Zoom apart is its capability to multi-share. This makes real-time collaboration easier and faster. And if you want to have a private meeting with just your boss, you can always have a Personal Meeting ID (PMI). It reserves a virtual meeting room only for you. With so many unique features, Zoom is indeed a preferred video conferencing for most people.

Best features of the app:

  • Virtual background to do away with distractions or to highlight branding
  • Calendar integration
  • Waiting room feature for better security
  • Enhanced real-time collaboration with multi-share facility
  • Touch-up My Appearance feature to give a professional touch to the appearance

4. GoToMeeting

Citrix-owned GoToMeeting app is available in both a feature-heavy Pro version and a stripped-down Free one. This simple video conferencing portal is ideal for small groups allowing up to 3 participants to video chat with the best security features. The paid Pro version allows up to 100 participants. This browser-based solution is meant for Google Chrome only, with no registration needed.

It has all the features that can make virtual meetings effective and hassle-free. This app has made work from anywhere completely effortless from full screen sharing, text chat to collaborative on-screen editing and the ability to dial-in through a phone for audio calls.

You can have quick one-click meetings where you join, host or manage a video call instantly from a conference room, desk or a remote location. Its GoToRoom features allow connecting with third-party vendors using other software. It also helps to convert conference rooms into collaboration centres syncing them with calendars and turning on the whiteboard mode.

Best features of the app:

  • Dynamic video and premier-quality audio experience
  • Easy syncing with Google or Microsoft calendars
  • One-click join facility
  • GoToRoom facility to connect with external customers using other software

5. Google Hangout Meet

One of the easiest ways to connect with Google contacts outside of your network, Google Hangout Meet is ideal for both personal and business use. Make business meetings and conferences more user-friendly and seamless with its easy screen share, complete control of other participants’ desktops, and the ability to import files from Google Drive account for collaborative note-taking.

This communication platform is free for up to 10 participants, ideal for a business meeting in a smaller setup and you can always scale it up to 25 participants. For businesses that require live broadcasting, there is streaming of video calls via YouTube too. One unique feature of this portal is that users can communicate on official matters using a platform resembling a social network, making them more comfortable in a familiar setup.

Best features of the app:

  • Allows up to 25 video participants
  • HD quality video, crystal quality audio and messenger conversations
  • Ability to record recordings
  • Collaborative features of Google Calendar as a reminder to join the meeting
  • Screen sharing
  • Intelligent muting
  • Easy integration with multiple computing devices
  • Customized control for admins

6. WebEx Meetings

The leader in video conferencing, WebEx Meetings is one of the most popular and secure programs for business meetings. You can start with the most basic version of the app that allows up to three participants for free and then upgrade to the paid versions with up to 100 participants costing $89 per month in case the meeting size increases.

Some of its unique features include; sharing a single application to be viewed by the participants, screen sharing and innumerable facilitator functions like raising hands, collaborative document management, and remote control of all the other computers on the call. Easily integrated on different operating systems like Mac, Android, Windows Phone, Blackberry, this video conferencing app is a sure shot winner when it comes to a secure, feature-heavy app.

Best features of the app:

  • Allows 3 – 100 participants
  • Collaborative document management
  • Remote control of computers of participants
  • Easy integration on all kinds of operating systems
  • 250MB of online storage space for documents

7. AnyMeeting

An ideal app for small groups, AnyMeeting is simple-to-use and loaded with advanced features. This 100% web-based app supports free video chats with the computer allowing up to 6 people and through telephone-based audio for up to 200 attendees. It can seamlessly integrate with Google account, making it easy to get started with both the meetings and for people to attend.

With 720p HD Video with up to 30 webcams, the clarity of the video is impeccable, making virtual meetings feel like in-person ones. Its additional features of screen share presentations and premier security make it a preferred video conferencing app for businesses. Its latest feature includes a Waiting Room, where the host can lock the meeting for security purposes but allow late attendees through the waiting room.

Best features of the app:

  • HD quality video and audio facility
  • No restrictions on meeting length
  • An added layer of security with the ability to mute attendees and lock meetings
  • Waiting room feature
  • Works seamlessly on both cellular networks and WiFi


Ideal for a small business setup, allows you to video chat with up to five people at a time with the added benefit of screen and file sharing. You can use this system to meet with clients, customers, or your project team without ever leaving your desk or home. The best part is that you don’t need to sign up to use this system.

Just create a small meeting room link and share it with others. You can also re-use this meeting room as many times as you want. With the added benefits of being able to calendar the meetings, import important contacts from their social media pages and email, this virtual meeting room setup is ideal for small groups for both professional conferences and personal hangouts.

Best features of the app:

  • No need to sign up for this video conferencing app
  • Ability to calendar meetings
  • Seamless screen and file sharing
  • Ability to create to-dos, take notes and other actions items
  • Easy integration with other video conferencing tools for team members to join from anywhere

9. TrueConf Online

This robust video conferencing app is meant for very small teams allowing up to 6 participants on a video call. However, you can upgrade to the paid plans to have more participants. TrueConf Online is a more intimate system but has all the bells and whistles of well-established programs like Zoom and Join Me. It has great collaboration tools like file transfer, remote desktop control, recorded calls and a shared virtual board, making meetings more effective.

One unique feature of this app is the ability to generate slides automatically from the images of a connected screen. The captured desktop is shown in a different window for all the participants, which allows users to broadcast their video and also generate slides at the same time.

 Best features of the app:

  • Dynamically generated slides
  • TrueConf Virtual Printer for easy file and message sharing
  • Robust moderator control for security purposes
  • Remote desktop control
  • Recording of meeting

10. FreeConference

FreeConference is an excellent software to have for small team meetings. It allows up to 5 web participants and 100 call participants. One of the main pros of this app is the ease of use and the fact that it is absolutely free. So whether you want to have an official meeting with your team or just catch up with them over a virtual party, this is your go-to-app.

FreeConference is a highly secure app with the best possible privacy settings. Also, you don’t even need to download anything; just start using it. Guess what? The moderator can control all the people in the conference to keep the meeting as per plan and schedule. You can upgrade from the free plan to the Starter and the Pro plans, but these come at a cost.

Best features of the app:

  • You can have a conference through the phone or web with the need for only an internet connection. You can use a dial-in number as well.
  • Allows free online meeting room with video conferencing
  • Complete moderator control

Conclusion The ongoing pandemic has ensured that work from home becomes the mainstay, making video conferencing a must-have tool for seamless meetings and conferences. This tool is fast becoming an integral part of an office setup, making conversations and meeting more effective and giving team members a feel of attending meetings in-person. Go ahead and use any of these apps and make your business meetings feel as real as possible.

read more